1.0. PRIVACY NOTICE FOR WEBSITE VISITORS, WEBSITE SUBSCRIBERS, CLIENTS, POTENTIAL CLIENTS, PEOPLE CONNECTED TO CLIENTS AND PEOPLE WHO CONTACT US
1.1 We respect your privacy and protection of your personal data therefor this privacy statement and policy is given in accordance and in conformity with the provisions of the General Data Protection Regulation (EU) 2016/679 (the “Regulation”) in relation to the collection and processing of personal data. Reference to “us”, “we” or the “Firm” is a reference to, and to any member of ANTONIS K. KARAS L.L.C ADVOCATES & LEGAL CONSULTANTS. Further details on our Firm and its members can be found on our web-site, including under the “Disclaimer” section. References to “you” or the “client” means any person or entity dealing with us in any capacity whatsoever.
2.0 IMPORTANT INFORMATION ABOUT THE COLLECTION OF YOUR DATA
2.1 We collect personal information about you when you, voluntarily disclose such information to us directly or indirectly. This includes, visiting our website, signing up to receive information about us, our services, our company, if you are a client or if you are a contact of us to retain us, cooperate with us or enquire about our services. If you provided personal data to the Firm about someone else you acknowledge and undertake that you did so with the express consent of that other persons and that receipt of any personal data by us is lawful.
2.2. We may also collect data from other sources, including cookies on its or other websites, data vendors or any public or private sources.
2.3. We expect data provided voluntarily to be up to date, complete and accurate.
2.4. The Firm provides no assurance, undertaking or guarantee for the quality of data collected, whether provided voluntarily or collected from public or private sources.
2.5. Our website may include links to third-party websites and by clicking on those links you may allow third parties to collect and/or share your data. Please notice that we don’t have in control of those third-party websites privacy policies.
3.0 DEFINITION OF PERSONAL DATA, WHAT IS THE USE AND PURPOSE OF THEIR COLLECTION.
3.1. Personal data, shall mean any information relating to an identified or identifiable natural person, an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person;
3.2. Personal data may be collected for the purposes of identifying of person(s), whether clients or their affiliates including for the purposes of Law 188(I)/2007 on “The Prevention and Combating of Money Laundering Activities”, the Law on Provision of Administrative Services 196(I)/2012 or any other applicable law or regulation in Cyprus or abroad as each time are in force.
3.3. Personal data may include identity information such as a name and surname, residential and business address, contact details such as email, telephone, fax, skype, business associates, business activities, place and date of birth, marital and family status and circumstances (including family members), nationality, passport or ID number, financial data such as tax residency and tax identification number, educational and occupational background, source and accumulation of income / wealth, past private or public positions, as well as marketing and communications data, including your preferences in relation of receiving information about our firm.
3.4. Personal data collected may include summaries of aforesaid personal data in a form or document produced or signed by you as well as copies of any primary document verifying any of the above.
3.5. Personal data may be kept in as a hard copy and/ or electronically on servers or personal computers or backup devices, including portable devices, on our network or off site, including third party data storage facilities or data centers ,including cloud services, and may be copied or transmitted by any means and in any form or format.
3.6. Our Firm may and shall be entitled to use personal data to perform a search with any public or private database or sources in order to assess the personal data it holds and to comply with the Compliance Framework and shall be entitled to retain any personal data for not less than 5 years or as may be required for the said purposes.
3.7. Our Firm collects, records, stores, organizes, structures, adapts or alters upon being informed of any change, retrieves, discloses by transmission or otherwise makes available, aligns or combines, restricts, erases or destructs personal data for the purpose of providing services to its clients, receiving services from third parties, communicating with authorities or third parties and for its operations.
3.8. You acknowledge, agree and consent to any disclosure of personal data that is requested by any third party which is nominated or required (directly or indirectly) for the provision of services to you or by implication for the provision of any services or response by us.
3.9. By continuing visiting our website and/ or to communicate or transact with, or retain the services of, the Firm you:
- agree and undertake to provide to the Firm any other personal data as may be requested by the Firm as part of its ongoing obligations pursuant to the Compliance Framework. You also acknowledge that the Compliance Framework restricts rights granted pursuant to the Regulation, such as the “right to be forgotten” and of “portability of data”;
- acknowledge, accept and consent to the provision of access to all or some of your personal data to the Firm, its members, associates and any third party, body or authority pursuant to the Compliance Framework or as may be required in order to allow the Firm to provide its services and carry out its duties, including without limitation to its clients, yourselves or to your associates.
3.10. The Firm treats personal data as confidential. The rules of the profession as well as relevant confidentiality obligations bind the Firm, its members and employees. We may be obliged to disclose personal data if ordered by a court of law or any authority or body pursuant to the Compliance Framework or applicable law.
3.11. The Firm takes reasonable measures to protect personal data from misuse, interference, and unauthorized loss, access, modification or disclosure. We apply customary data protection practices, including by having installed a variety of commercially available software and hardware security tools. However, despite such measures, security breaches may occur and no data transmitted over the Internet and no database or other depository of information can be totally secure. As a result, despite our efforts to protect personal data we cannot and do not guarantee or warrant its security and we will not be and are not liable for disclosures of your personal data due to errors in transmission, networks that we do not control, or unauthorized acts of third parties.
3.13. Personal data shall be accessible to members, employees and associates of the Firm to allow them to carry out their duties and be provided to third parties who are or will be involved in the provision of such services, directly or indirectly, to you, your associates or the Firm.
3.14. The Firm will only use your personal data for the purposes which the data were collected and/ or any other reason is compatible with the original purpose.
3.15. The Firm will not sell, trade, or rent your personal data.
3.16. The Firm does not transfer any personal data to countries outside the EEA.
4.0. HOW LONG YOUR DATA IS RETAIN
4.1. We retain personal data and records for as long as we are engaged or the duration of an ongoing relationship or transaction and for a period of at least seven (7) years thereafter.
4.2. We may maintain such records for longer periods as the Firm considers necessary for our legitimate business interests, or to comply with legal or regulatory obligations or to protect you or other vital interests.
4.3. Under certain circumstances, you have the right to ask us to delete your data.
5.0. RIGHT TO ACCESS PERSONAL DATA
5.1 You have the right to access and rectify personal data held by the Firm which was provided by you and request to receive a copy of the personal data we hold about you. Please note that if by making the information available you would reveal personal data about another person, or under any other circumstances your request may be rejected.
5.2 You have the right to request to stop sending you information about us and/or services, at any time by contacting us: see below our contact details.
5.3. If any data seems incomplete and/or inaccurate and/or incorrect, you have the right to request the verification or/and addition of new data..
5.4. All of your rights may be exercised by contacting the Firm’s data manager who is the designated person for addressing any issues pertaining to personal data at email@example.com
6.0. CONTACT DETAILS
Address: 6 Patron Street, SUNNYWISE COURT 1,
Office 101-102, 6051 Larnaca, Cyprus
Telephone: +35724633166, +35724661303
Fax: 24 663328
E- mail: firstname.lastname@example.org